Job Title: Administrative Assistant (Full-Time)
Location: Colonie, NY
Pay Rate: $20.00/hour
Schedule:

• Full-Time: Monday–Friday, 8:30 AM – 5:30 PM

Position Overview:
We are seeking professional, detail-oriented Administrative Assistants to support our clients office during the busy tax season. These roles are ideal for individuals who are polished, customer-focused, and comfortable working in a fast-paced, professional business environment. Candidates must present themselves in business dress and maintain a professional demeanor at all times.

Key Responsibilities:

• Greet clients and visitors in a friendly and professional manner
• Manage front desk operations and serve as the first point of contact
• Answer and transfer incoming phone calls
• Collect and process client intake forms
• Scan, organize, and file documents
• Provide general administrative support to accounting and office staff
• Assist with special projects and office tasks as needed

Full-Time Role Duties:

• Primary front desk coverage
• Support both front office and back-office administrative functions

Qualifications:

• Strong administrative assistant experience required
• Professional appearance and business attire required
• Excellent communication and customer service skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organization and multitasking abilities
• Reliable, detail-oriented, and able to handle confidential information

Work Environment:
Fast-paced professional office environment supporting tax-season operations. Candidates must be dependable, proactive, and comfortable assisting both clients and staff.

Are you the right fit?

Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute.  Do we control every opportunity?  Certainly not, but like our clients, we search for motivated people who want to succeed. Apply online or email resume to johnstown@accustaffny.com

Location: Albany, NY

Pay: $50,000/year 

Position Summary

The Office Coordinator serves as a central support role within the school, providing administrative, communication, and student-support coordination services. This position plays a key role in daily office operations, Student of Concern (SOC) procedures, student recognition programs, and disciplinary documentation while maintaining confidentiality and professionalism at all times.

Key Roles & Responsibilities

Front Office & Communication

• Answer incoming calls and direct them to appropriate staff or departments.

• Provide general office support and assist with administrative tasks as needed.

• Prepare and distribute mass mailings using Microsoft Word (Wizard-based formatting).

Student of Concern (SOC) Coordination

• Manage the SOC referral process and scheduling:

  • Schedule SOC meetings for referred students (15 minutes per student).

  • Limit scheduling to two SOC meetings per day.

  • Maintain and share the SOC Google Calendar with GTH Middle School staff.

• SOC scheduling structure:

  • Tuesday: 6th Grade

  • Wednesday: 7th & 8th Grade

  • Meeting times: 4:30–4:45 PM and 4:45–5:00 PM

  • SOC meetings operate on a 3 weeks on / 1 week off cycle.

• During SOC meetings:

  • Type meeting notes directly into the SOC form in real time.

  • Distribute SOC meeting minutes via a single email to all SOC team members using the approved letter format.

  • Ensure timely follow-up communication and proper documentation support.

Student Recognition – Student of the Month

• Send monthly nomination emails to teachers requesting 3–4 Student of the Month nominees.

• Complete Student of the Month certificates.

• Print certificates and place them in the appropriate teachers’ mailboxes for distribution.

Disciplinary Documentation & Attendance

• Prepare and send In-School Suspension (ISS) and Out-of-School Suspension (OSS) letters to parents, clearly outlining suspension dates.

• Update and maintain accurate attendance records in PowerSchool related to suspensions.

Required Skills & Qualifications

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Word and Google Workspace (Calendar, Email).

• Ability to handle sensitive student information with discretion and confidentiality.

• Attention to detail and accuracy in documentation and scheduling.

• Ability to manage multiple priorities in a fast-paced school environment.

Preferred Experience

• Prior experience in a school or educational setting.

• Familiarity with student information systems such as PowerSchool.

• Experience supporting student services, counseling, or administrative teams.

Are you the right fit?
Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute. Do we control every opportunity? Certainly not, but like our clients, we search for motivated people who want to succeed.

Apply now or email resume to Johnstown@accustaffny.com 

Location - Menands, NY
Pay $17/hr

Term: Temporary - 

Job description:

Work Environment:
This is an in-person role based at the Bureau of Vital Records in Menands, NY, requiring a commitment to full-time hours and interaction with confidential records for the 16 week term .

Are you the right fit?
Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute. Do we control every opportunity? Certainly not, but like our clients, we search for motivated people who want to succeed. 

Location: Ballston Spa
Pay: $19/hr

We are seeking Forklift operators for a position located in Ballston Spa. Moving and storing records and other warehouse items. This position does require a background check and a drug test.

Hours: 8a-4pm Monday-Friday with OT as needed

Job Requirements:

• At least one year of experience in warehousing and distribution.
• Ability to lift up to 75 lbs.
• Previous forklift or cherry picker experience needed.
• Strong attention to safety and detail.
• Ability to work as part of a team in a fast-paced environment.

Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute.  Do we control every opportunity?  Certainly not, but like our clients, we search for motivated people who want to succeed.

Location - Latham, NY
Pay - $18/hour

Schedule: Full Time, Monday–Friday, 8:30 AM – 5:00 PM

Job Summary:
We are seeking a reliable and hardworking machine cleaner to assist with light machine cleaning at our Latham facility. This is a hands-on role that requires standing for extended periods and some bending throughout the day. No heavy lifting is required, but the role does involve light physical activity and attention to detail.

Responsibilities:

• Perform light cleaning of production or office equipment/machines

• Maintain a tidy and organized work area

• Follow safety guidelines and report any issues

• Assist with other general tasks as directed by supervisor

Requirements:

• Ability to stand for several hours per day and perform light bending

• Must have reliable transportation to and from the worksite

• Willingness to work independently and follow instructions

• Punctuality and consistent attendance are a must

• No heavy lifting requiredAre you the right fit?

Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute.  Do we control every opportunity?  Certainly not, but like our clients, we search for motivated people who want to succeed.

Location - Fultonville, NY
Pay - $17-$19/hour

AccuStaff is seeking individuals with a strong work ethic to join our clients manufacturing team in Fultonville, NY.

We currently have first shift openings: Monday-Friday, 6am-230pm.

Job Duties Include:

• Follow detailed instructions to assemble products for shipment to customers.
• Calibrate and test components to ensure operation is within specifications.
• Complete required reporting, data entry, and checklists.
• Assemble components by fitting, forming, and adding parts to create our end products.
• Ensure accurate inventory levels for parts used.

Skills we’re looking for:

• Attention to detail and willingness to learn new things.
• Ability to work collaboratively on a small team.
• Self-motivated and driven to deliver results.
• Soldering, precision wiring, buffing, soldering experience is helpful to have but not required.

Don’t have these specific skills but have a mechanical/technical background? That’s ok - we offer on the job training!

Are you the right fit?

Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute.  Do we control every opportunity?  Certainly not, but like our clients, we search for motivated people who want to succeed.

Email resume to johnstown@accustaffny.com

Location: Fultonville, NY

Pay: $24-$26/hour

POSITION SUMMARY

Sets-up and operates CNC and manual equipment following standard machining methods and procedures; produces  parts to production and quality standards; documents machining and general machining processes in the form of

standard operating procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Program, set-up and operate all CNC lathe / VMC machining centers, manual machines (lathes, drill presses, mills, routers, grinding machines etc.) and measuring equipment to produce quality parts within deadlines

• Converts designs and drawings into code programming language for CNC equipment. Validates programs to established specifications.

• Determines dimensions and tolerances of piece to be machined, sequence of operations and machines needed by studying specifications, such as blueprints, sketches, damaged parts or descriptions of parts.

• Inspects parts, tooling, and material to specifications.

• Maintains area, equipment, and tooling in safe, clean and satisfactory operating condition.

• Monitors work to ensure that machine is functioning properly.

• Works from draft drawings and written instructions to create replacement and new parts as well as for tooling or

prototype equipment.

• Identify production standards for set-up and machine times

EXPERIENCE

• Minimum of 3 years machining experience including ability to set-up / operate preferred. Strong knowledge of machining, machining practices, tooling, drafting, CNC machines, controls, programming, measuring equipment and

techniques.

• Ability to program CNC lathes and VMC machines

• Ability to troubleshoot CNC operating/programming issues.

• Demonstrated verbal and written communication as well as mid-level math skills.

• Ability to work within a team and as an individual contributor in a fast-paced, changing environment.

• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization.

• Multitasks, prioritizes and meets deadlines in timely manner.

• Strong organizational and follow-up skills, as well as attention to detail.

• AA degree in Machining / Mechanical Technology, equivalent trade school / military training, or comparable related experience preferred.

PHYSICAL DEMANDS

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to reach with hands and arms. The employee is frequently required to stand/or sit, squat, turn/twist, reach, use hands to: finger, handle, feel or operate objects, tools or controls, and computer keyboards.

The employee must occasionally lift, carry, push or pull up to 75 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, chemicals, oils, extreme temperatures and work space restrictions. The noise level in the work environment is frequently loud. Employees will be required to wear the proper Personal Protective Equipment (PPE), which may include: eye, hearing and respiratory protection, protective smock, steel toe shoes, gloves, hard hats, or face shields. Contact lenses may not be allowed in some areas.  The associate must also be willing and able to travel by all forms of transportation. The duties listed in job descriptions are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The purpose of this description is to assist in ADA compliance and is not intended for other purposes.

Location – Fultonville, NY
Pay Range - starts @ $19-$21

 We are currently seeking a Shipping Receiving Clerk for one of our clients.  This is hands-on role is a full-time. We are seeking a candidate who’s not afraid to get their hands dirty, while balancing reporting and other duties in a busy work environment.

Working Hours: Monday-Friday 8:00am-4:30pm and any mandatory overtime

In this role you will:

• Unload daily inbound shipments of purchased materials and verify accuracy of receipts to purchase orders.

• Ensure receipts comply with purchase order specifications. Identify and report shortages, damaged goods, or other discrepancies.

• Processing of necessary receiving paperwork to include Packing Lists and material certification transactions

• Ability to drive a forklift in a safe and efficient manner (Forklift certification required)

• Comply with kanban system procedures.

• Ensure proper identification of kanban bin, accuracy of kanban quantities and distribution of goods to appropriated stocking locations and assembly cells.

• Maintain first-in/first-out (FIFO) and presentation of material in the stocking locations

• Monitor cell outbound shelves and pick-up items ready for shipping

• Ensure shipments match customer order

• Determines the best packaging option depending on the size, contents and shipping method

• Ensure all proper shipping paperwork and computer entries are accurately completed for all shipments daily

• Comply with all import / export compliance regulations

• Maintains a clean, safe and organized work area at all times.

• Ensure proper inventory level of materials within area of responsibility (cardboard, packing paper, stock items etc.)

On your first day, we’ll expect that you’ll have:

• High School Diploma or equivalent required

• Strong computer skills including ability to navigate ERP systems, web-based and MS Office applications

• Demonstrated ability to work in a fast-paced environment

• Strong sense of urgency and attention to detail

• Excellent communication skills to effectively interact at various all levels within the organization

• Ability to work in cross-functional teams

• Strong analytical and problem-solving skills

• Ability to lift, carry, push or pull up to 75lbs

Are you the right fit?

Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute.  Do we control every opportunity?  Certainly not, but like our clients, we search for motivated people who want to succeed.

Location: Albany NY - IN PERSON

Pay $19-

 We are seeking a auditor for a client located in Downtown Albany. This is a long term full time position. 

The successful candidate will assist with a variety of activities including:

• auditing forms and reports for accurate and complete documentation
• professionally answering and routing calls
• organizing and maintaining electronic and paper files in State database systems
• creating meeting notices with internal and external attendees
• assisting center staff seeking general administrative assistance
• quality review of letters, reports, and website pages prior to publication
• updating information in Microsoft Word, PowerPoint, and Excel tracking documents
• reviewing emails received in centralized mailboxes; responding or rerouting as appropriate
• assist with training of new team members on established program processes and procedures
• assist with recruitments in contacting candidates and scheduling interviews for various positions through WebEx and Microsoft Teams

The minimum qualifications for this position are:

• experience working with spreadsheets, tables, or similar report documentation
• demonstrated knowledge of Microsoft Office, specifically Outlook and Excel
• navigation of multi-line phone systems
• proficient at managing deadlines and program timelines
• familiar with working with confidential documents containing sensitive data

The preferred qualifications include:

• familiarity with NYS-specific databases and systems (e.g., Access database, SFS, ITSM, MS Teams, Cisco WebEx, and SharePoint)
• proficient in scheduling meetings for multiple and executive level staff
• experience working with State processes, like communications, policies and procedures, etc.
• experience working with State forms
• managing electronic tracking systems
• demonstrated experience proofreading or preparing professional documents or correspondence

Are you the right fit?
Our ideal candidates are the type of people that want to get up for work every day, not sit around like a couch potato. The best candidates for AccuStaff are the ones who look at a glass half full, and are able to take advantage of each opportunity to show how they can contribute. Do we control every opportunity? Certainly not, but like our clients, we search for motivated people who want to succeed.